OLPS Alumni

With the permission from the BOT of OLPS Alumni Foundation, Inc. I am posting the minutes of their meetings so that all the members of the Alumni may know the details.

OUR LADY OF PEÑAFRANCIA SEMINARY ALUMNI FOUNDATION, INC.
OLPS, Bibincahan, East District, Sorsogon City

MINUTES OF THE OLPS ALUMNI ASSOCIATION/FOUNDATION GENERAL ASSEMBLY AND BUSINESS MEETING held during the 59th OLPS Foundation Anniversary on October 16, 2004 at OLPS Auditorium

In Attendance : 71 alumni (based on the attendance sheet)
OLPS college and high school seminarians (number not determined)

Agenda : 1. President’s Report
2. Treasurer’s Report
3. Review on Key Points on Constitution and By – Laws :
A. Reports & Recommendation of the Legal Committee on the following issues :
Ø quorum, membership, dues & registration by Batch or Class, officers’
term of office
B. Office of Alumni Affairs
C. Identification Card
D. Election of new set of alumni officers
E. Planning for the 60th Foundation Anniversary
1. Proposed activities
2. Sponsoring Batches, Working Committees

I. Preliminaries:

The general assembly/meeting started at 1:45 PM with Mr. Renato Marcial acting as Master of Ceremonies. Fr. Henry Diesta led the opening prayer followed by the opening remarks by Fr. Benny Furo. Msgr. Augusto Laban gave an inspirational message giving highlight on the notable alumni of OLPS. Mr. Marcial read the open letter of alumnus Dexter Marbella appealing for any assistance that the alumni may extend for this health condition.

II. Business Meeting Proper :

A call to order was made by the presiding officer, Atty. Jess Fumera, the president of the OLPS Alumni Association/Foundation, to signal the start of the business meeting proper.

1. The President’s Report

Atty. Fumera rendered his report on the activities of OLPS alumni starting from the celebration of the “Bulawan” or the 50th Golden Anniversary of OLPS in the year 1995. During the alumni homecoming on that same year, the OLPS Alumni Association was created. Then from 1996 to 2003, there were some homecomings but not quite significant. But the present year, 2004, a good participation, good number of alumni who came to join the reunion in preparation for the 60th OLPS Foundation Anniversary was noted. Atty. Fumera enumerated the following as the highlights of the accomplishments of the present set of officers :

1. Publication of BULAWAN
2. Incorporation of the OLPS Alumni Association into a foundation with the Article
of Incorporation and By – Laws duly registered with the SEC for Legal Purposes

2. Deliberations on the President’s Report

Msgr. Melchor Esperida called for a point of order stating that the Secretary’s Report must be rendered prior to the President’s Report. Atty. Fumera acknowledged the proposition and called on Mr. Joseph Perez, the Acting OLPS Alumni Secretary to render the Secretary’s Report. Mr. Perez made clarifications on his designation as acting secretary due to the absence of Fr. Ding Caindec who is out of the country. He said that he has the highlights of the meetings in preparation for the 59th OLPS Foundation Anniversary, which was already reported in the previous meetings. He then asked the body if they would allow him to render the same report.

Msgr. Esperida clarified that he is asking for the minutes of the previous general assembly in 1995. He asked how the foundation was formed that is why he is asking for the previous minutes in order to know if the foundation was formed during the previous general assembly.

Atty. Fumera said that the Association officers decided to form the Foundation in order to have a legal personality, the primary reason for the incorporation.

Msgr. Esperida asked if the officers were authorized by assembly to form a foundation. He then asked for the minutes of any meeting of officers called for the said purpose. He revealed that he is one of the trustees and the auditor of the association and was able to attend only one meeting of the association. He said that he could not recall of any meeting or even, there was no meeting specifically called for the purpose of incorporating the association into a foundation.

Atty. Fumera admitted that they do not have any minutes on the previous general assembly since Fr. Caindec is on leave. He said that it is correct to say that it is the decision of the Alumni officers to incorporate the association into a foundation but it does not mean to say that the association is obliterated. He said that the association and the foundation are practically one and the same entity. He then stated that following : “We do not have the minutes of the previous assembly and we do not have the minutes of the meetings of officers.”

Msgr. Esperida asked if the officers are authorized to put up the Foundation.

Atty. Fumera declared that the officers do not have the authority to incorporate, but they exercise their best judgment. Incorporating the Association into a Foundation is the best move, he said.

Atty. Tootsie Cubias raised some clarifications on membership as stated on Article I, Section 1 of the By – Laws of the Foundation, being one of the crucial issues on the existence of the Foundation.

Fr. Cecil Datar redirected the attention of the body to the concerns raised by Msgr. Esperida, saying that these must be pursued and prioritized for the moment.

At this juncture, Atty. Alwyn Talde made a proposal that the Foundation be dissolved since it is illegally created.

Mr. Gines Domasian proposed to the body to decide on the matter.

Atty. Cubias filed a motion to adopt the existing By – Laws, however with some amendments.

Atty. Benedicto Buenaventura made some clarifications on the distinction between association and foundation especially on the requirement for a membership fee. He said that there must be clarifications regarding the membership to the association of alumni if it also means automatic membership to the foundation.

Atty. Fumera said that this issue is supposed to be part of the recommendations of the Legal Committee later during the meeting.

Msgr. Esperida asked if the OLPS Foundation is complying with the requirement of the SEC to file yearly reports since its creation in 1996.

Atty. Fumera admitted that there is no report filed to SEC ever since but there is no revocation yet of the OLPS Foundation registration. Thus, it still legally exists as a foundation as of the moment.

Atty. Cubias commented that the body should not be confused with the issue on the identity of the group, i.e. whether as an association or organization. Instead, it must be resolved if the existing Foundation, being SEC registered already, be adopted or not by the body.

At this juncture, Mr. Marcial, in his capacity as the master of ceremonies, intervened to remind the body that the issues arising from the floor is part of the Legal Committee’s Report, thus be reserved for it, which will come shortly. Meantime he called for Dr. Clodualdo Leocadio to render the Treasurer’s Report.

3. The Treasurer’s Report

Dr. Leocadio informed the body that presently, the OLPS Foundation has 2 bank accounts, the Premium Time Deposit with 3.75% per annum interest rate and the US Dollar Savings Account, both with PNB – Sorsogon Branch. As of October 12, 2004, the Premium Time Deposit has P206,656.01 balance, while the US Dollar Savings Account has $ 509.40 balance.

He mentioned that the years 1995 to 1996 were the active years of the Foundation in terms of finances. In 1995, during the OLPS Golden Foundation Anniversary, a total of P450,000.00 was collected from registration fees, donations from alumni, benefactors, friend, etc. However, a total expenses amounting to P290,000.00 was spent for food during the alumni homecoming, communications and chasubles.

In 1996, during the 40th Sacerdotal Jubilee of Bishop Varela and Msgr. Laban, a total collection of P250,000 was received. Likewise, a total of P5,750.00 was collected from the P150/alumnus registration fee and P4,680.00 membership fee from P365/alumnus. A total of P12,000.00 expenses for the alumni homecoming was also incurred. During the same year too, an overhead projector amounting to P70,000.00 was donated to the OLPS. In 1997, there was neither collections nor expenses incurred due to the absence of any alumni activity.

In 1998, the amount of P350,000.00 was loaned to the Diocese of Sorsogon for the purchase of a generator set, which is still presently being used by DZGN FM, Sts. Peter & Paul Cathedral, Diocesan Offices, Good News Printing Press, etc. Likewise, a total of P 15,000.00 was incurred for food expenses during the alumni homecoming of the same year.

In 1999, the amount of P 25,000.00 was spent for the alumni homecoming. In 2000, there was no alumni activity. In 2001, P 50,000.00 was released to OLPS for alumni homecoming. In 2002, P10,000.00 was given to OLPS for the same purpose and in 2003, P3,000.00 was spent for the alumni homecoming.

For the present year 2004, liquidation of expenses is still in process, however, a positive improvement on collection was noted. Dr. Leocadio reported that around P20,300.00 was already collected as he delivers his report. (Note : Later during the evening, more than P26,000.00 was turned over by Batch ’87, represented by Mr. J. Perez and Mr. Lloyd Lopez to Dr. Leocadio as total collection – J. Perez).

4. Deliberations on the Treasurer’s Report

Atty. Haile Frivaldo raised some legal issues, i.e. if foundation is duly incorporated, who are the incorporators and illegality of imposed membership.

Mr. Manuel Moran queried if there is a procedure being followed in granting loans. He asked how would the Diocese pay the loan.

Dr. Leocadio informed the body that Atty. Fumera, in his capacity as the president, would be the one who will answer the queries.

Atty. Fumera admitted that there is no established procedure in granting loans.

Mr. Moran asked who decides on the granting of loans.

Atty. Fumera said that the officers decide on the matter. He said that the loan has an interest higher than the prevailing rate but also admitted that the loan is still payable by the Diocese. Further, there was no payment, in whatever manner, was made as of the present.

Msgr. Esperida informed the body that there is no record of loan made by the Good News Sorsogon Foundation Inc. (GNSFI), the owner of DZGN – FM, with regards to the generator set.

Dr. Leocadio said that the loan was incurred by the Diocese but by the GNSFI.

Msgr. Esperida, informed the body that there is no record of loan incurred by the Diocese for the said purpose.

Rev. Bong Imperial asked why did the officers ventured into granting loan with interest, contrary to the non – profit nature of OLPS Foundation.

Atty. Fumera replied that the law does not prohibit the foundation to earn income.

Atty. Cubias filed a motion to issue a demand letter to the Diocese regarding the loan on the generator set.

Mr. Moran commented that no issues on hand are being resolved yet. The body should put some priority on the issues to be resolved. He mentioned the P350,000.00 loan that should be resolved and the how the P450,000.00 collection in 1995 was managed.

Atty. Frivaldo proposed that amendments to the Constitution and By – Laws must be held pending for the meantime. Instead, the body must proceed with the election of new set of officers.

Atty. Fumera proposed that the results of the study of the Legal Committee be discussed first.

Msgr. Esperida further proposed that the body should resolve first if they are in favor of having the OLPS Foundation or recognizing its existence.

Atty. Frivaldo said that Msgr. Esperida’s proposal is already moot and academic since the OLPS Foundation already exists.

Atty. Talde reiterated his motion for dissolution of the OLPS Foundation to state his reason for his position. He explained that the body did not authorize the creation of the existing foundation, thus, the need to replace it with an entity duly recognized by the body.

Atty. Cubias likewise reiterated his motion to adopt the existing constitution and by –laws, however with some amendments.

Atty. Fumera declared that two motions are presented and recognized for decision –making of the body. First is dissolution of the existing OLPS Foundation and second, adoption of the existing Constitution and By – Laws of the OLPS Foundation however with some amendments.

Atty. Buenaventura raised another issue asking for clarifications on membership to alumni association and OLPS Foundation. He said that it is implied that membership to OLPS Alumni Association is automatic once the student graduates. He asked about how one becomes a member to the OLPS Foundation and who are its members. He even further queried on the identity of the present assembly whether it’s the assembly of the OLPS Alumni Association or the OLPS Alumni Foundation.

Mr. Joey Cubias moved for the deferment of the issues presented. Instead, he proposed that a new set of officers be elected and let them resolve the issues raised.

Atty. Fumera asked the concurrence of the body. The body unanimously approved the proposal.

Mr. Marcial made a clarification on what officers must be elected by the body.

Atty. Fumera stated that the body should elect an alumni president, sitting as member of the executive committee, then 3 vice-presidents to represent the local (Sorsogon-based) alumni, Manila-based alumni and international-based for alumni residing abroad, 1 treasurer and 15-member board of trustees.

Atty. Frivaldo proposed that the body must first elect the board of trustees then they will select officers among themselves based on the existing by – laws.

Mr. J. Cubias clarified that the body must elect the board of trustees who will study the by – laws and report their findings to the body.

Mr. Mark Paras proposed that the body must create a 15-man council through an election. This council will determine the nature of the organization. This council will also act as alumni officers. They will select officers among themselves.

(At this juncture, the body responded with applause.)

Atty. Fumera asked for the body to submit their proposed line-up of candidates.

Mr. Mike Go asked if absentee nomination is allowed. Atty. Fumera opined that it is possible but the body did not concur.

Fr. Henry Diesta made clarification if the body will elect officers for the association or foundation. Further he asked if the high school seminarians be allowed to vote. He likewise proposed that the body must come up with 30 nominees, from which the top 15 will compose the new set of officers through election by secret balloting.

Msgr. Esperida clarified that high school seminarians are not yet allowed to vote but college seminarians are allowed to cast votes.

Mr. J. Cubias proposed that the topnotcher in the election be declared as the Alumni President.
Fr. H. Diesta expressed his objection. Instead he proposed that the topnotcher be named as the convenor.

5. Election of Officers

At this point, the registration committee distributed pieces of paper as ballots. The body then selected 30 nominees. The following are the list of official candidates with the corresponding votes garnered, slots earned.

1. Monje - 34 votes (4th) 16. Renovalles - 7 votes
2. Villaroya - 11 votes 17. Lasam - 13 votes
3. Sementela - 18 votes (17th) 18. Diesta, H. - 30 votes (7th)
4. Cubias, J. - 34 votes (5th) 19. Angeles, G. - 14 votes
5. Talde - 39 votes (1st) 20. Futol - 16 votes
6. Perez - 35 votes (2nd) 21. Mendina - 16 votes
7. Cubias, T. - 22 votes (12th) 22. Valdez - 16 votes
8. Delgado - 18 votes (16th) 23. Go - 19 votes (14th)
9. Marcial - 35 votes (3rd) 24. Dealca - 27 votes (9th)
10. Loterte - 24 votes (10th) 25. Imperial - 14 votes
11. Esperida - 22 votes (11th) 26. Frivaldo - 18 votes (15th)
12. Buenventura - 11 votes 27. Gonzalgo - 12 votes
13. Galindez - 7 votes 28. Furo - 12 votes
14. Zamora - 28 votes (8th) 29. Paras - 19 votes (13th)
15. Datar - 30 votes (6th) 30. Balderama - 7 votes

The Board of Canvassers was composed of Mr. Joseph Perez, Mr. Renato Marcial, Atty. Jesus Fumera and Mr. Marlon Loterte. Mr. Joey Cubias and Mr. Tony Deligero acted as poll watchers. There is a triple tie on the last slot. Atty Frivaldo, Mr. Don Delgado and Mr. Tom Sementela got 18 votes each. The Board of Canvassers, with the concurrence of the poll watchers decided to include them in the official list of winning candidates, thus the number of elected officers rose to 17 instead of 15 only.

The canvassing of ballots ended at 4:30 PM. Having no other matters to be discussed, the assembly adjourned.

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CERTIFIED TRUE AND CORRECT :
(SGD)
JOSEPH JOHN J. PEREZ
Acting Secretary
OLPS Alumni Association/



OUR LADY OF PEÑAFRANCIA SEMINARY ALUMNI FOUNDATION, INC.
OLPS, Bibincahan, East District, Sorsogon City


MINUTES OF THE OLPS ALUMNI OFFICERS MEETING held on November 12, 2004 at the Our Lady of Fatima Parish Convent


Present : Mr. Renato Marcial Mr. Rodolfo Dealca, Jr.
Atty. Alwyn Talde Atty. Augusto Cubias Jr.
Msgr. Melchor Esperida Fr. Alex Zamora
Fr. Henry Diesta Mr. Joey Cubias
Msgr. Francisco Monje Mr. Joseph Perez
Mr. Tomas Sementela

Absent : Mr. Michael Go Mr. Mark Paras
Mr. Marlon Loterte Mr. Donald Delgado
Fr. Cecil Datar Atty. Haile Frivaldo

Agenda :
1. Determination of Quorum
2. Designation of Presiding Officer
3. Definition of the Identity of the Group
4. House Rules
5. Election of Officers
6. Creation of Committees
7. Dex Marbella’s Case
8. Liquidation of Expenses

Meeting Proper :

The meeting was called to order at 6:15 PM by the acting secretary, Mr. Joseph Perez. Fr. Alex Zamora led the opening prayer. With 10 officers in attendance (Mr. Sementela came in later during the meeting), a quorum was determined. Mr. Perez informed the group the per proposal presented during the general assembly, the officer who garnered the highest number of votes be declared as the convenor and for the purpose of conducting meetings, act as presiding officer. Mr. Perez asked for the concurrence of the group to allow Atty. Alwin Talde, being the topnotcher to preside the meeting. The group unanimously approved.

Mr. Perez also reminded the group that his designation as a secretary is still on an “acting” status. He asked them if they prefer to replace him or retain him. The body decided to retain him as acting secretary until such time that a successor is elected to replace him.

With those preliminary agreements reached, Atty. Talde declared that the next matter in the agenda, which is the definition of the identity of the group, open for discussion.

Msgr. Francisco Monje said that the group was selected by the general assembly to prepare for the 60th OLPS Foundation Anniversary and ensure greater participation and attendance.

Msgr. Melchor Esperida declared that the intention of the general assembly in electing the officers must be respected. Msgr. Esperida said that the body was given the task to resolve the issues raised during the general assembly especially on the questions regarding the existence of the OLPS Alumni Foundation.

Fr. Alex Zamora commented that the general assembly gave the body the freedom to define its identity.

Atty. Tootsie Cubias commented that the body may represent the alumni association pending the resolution of the foundation’s identity. He then suggested that the body may elect chairman, vice – chairman and secretary among themselves.

A point of order was called; Msgr. Monje moved for the approval and adoption of the meeting’s agenda. It was unanimously seconded.

The discussion on the body’s identity resumed. Msgr. Esperida said that that the general assembly approved the proposal of Mr. Mark Paras and this must be recognized. Thus, the body can take appropriate actions to resolve issues raised during the assembly.

Mr. Renato Marcial clarified that the body already possess the personality conferred by the general assembly to take appropriate actions and may even initiate amendments to the Constitution and By – Laws.

Mr. Rodolfo Dealca, Jr. proposed that the issue on the Foundation’s legitimacy be settled immediately. He opined that the legality of the Foundation is presumed and proposed for the adoption of the Foundation since the Association was not registered, thus, lacking in legal personality.

Atty. Cubias called for a point of order. He clarified that the general assembly elected the body to act as a convenor group. He moved for the creation of committees that will resolve the issues raised during the assembly.

Mr. Joey Cubias said that the group may be considered as a convenor. He further suggested that the group may elect Chairman, Vice – Chairman and secretary among themselves, and create committees. However, he opined that there must be 100 percent attendance of elected officers as prerequisite for the election of the chairman, vice – chairman and secretary.

Atty. Cubias reminded the group the agendum for discussion is still on the resolution of the identity of the body. He moved that the group be recognized as a council per concurrence of the general assembly as stated in the minutes of that aforementioned meeting. He further moved for the deferment of the election of officers.

Msgr. Esperida said that the body is a convenor group and likewise the new set of the Foundation’s Board of Trustees.

Mr. J. Cubias concurred with the position of Msgr. Esperida that the group is the new set of Board of Trustees.

Atty. Cubias stressed that the Board of Trustees possess enormous power. He cautioned the group on abrogation of powers.

Mr. Dealca stressed that the decision of the general assembly must be respected. Msgr. Esperida concurred by saying that the general assembly is the highest decision making body, thus, the body is only serving at the pleasure of the general assembly.

Atty. Cubias suggested that for the purpose of the group, it must be constituted as a council.

Msgr. Esperida reiterated that the decision of the assembly must be respected and must not be overruled. The powers vested on the group by the assembly must not be diminished.

Atty. Talde opined that the conduct of and the decisions made during the general assembly were legal and binding. He reminded the group that the issue at hand is still on the resolution of the body’s identity.

Msgr. Esperida observed that the confusion stemmed from the fact that the organization started as an association but was later transformed as a foundation without the concurrence of a general assembly. Thus, he opined that there is an urgent need to define the real nature of the organization, whether an association or foundation which will also lead to the resolution of the body’s identity.

Atty. Talde clarified that the group must focus on resolving the identity of the body prior to the resolution of the identity of the entire organization.

Atty. Cubias reiterated that the body was constituted to resolve the issues raised during the assembly.

Mr. Dealca reiterated his position that the Foundation be adopted to expedite the whole process.

Msgr. Esperida declared that the body is already the new set of the Board of Trustees. Mr. J. Cubias concurred and proposed a motion for the deferment of the election of officers but must proceed with the creation of committees.

Msgr. Monje seconded the motion, the body concurred.

Msgr. Esperida declared further that, pending the resolution whether the entire organization is an association or foundation, the body must be considered as alumni officers if the group finally resolved that the entire organization is an association. However, the body must be declared as the new set of the Board of Trustees if the resolution favors that the organization as a legit foundation.

Atty. Talde moved for the recognition of the body as the board of trustees.

Atty. Cubias subscribed with the proposal of Msgr. Esperida stating his motion that the body be recognized as alumni officers if the organization is identified as an association. However, if the legitimacy of the foundation is established, the body must be declared as board of trustees.

Mr. Dealca seconded the motion, the body concurred.

Atty. Talde then proceeded on the next item of the agenda, which is the setting of house rules. These are the following :

Majority quorum, majority rule. Quorum is defined as ½ + 1.
Conduct of monthly regular meetings. Attendance is a must.
Committee reports must be done every meeting.
The presiding officer is the convenor.

Atty. Cubias moved for the adoption of the house rules, it was unanimously seconded.

With the body’s decision to defer the election of officers, Atty. Talde proceeded with the next item in the agenda, which is the creation of committees.

Msgr. Monje moved for the creation of committees, it was unanimously seconded. Msgr. Esperida suggested that membership to committees must not be exclusively for the officers alone, thus, must include other alumni. The group agreed.

Four (4) committees were created with specific functions and set of chairman and members to wit :

Legal & Motions Committee :

A. Functions : to study by–laws, make recommendations, propose resolutions
to issues raised during the general assembly.
B. Composition : Chair-Atty. Cubias; Members-Atty. Talde, Mr. Dealca,
Atty. Frivaldo

Homecoming Committee :

A. Functions : to plan activities for the 60th OLPS Foundation Anniversary,
create working committees, act as executive secretariat that will run the
affair
B. Composition : Chair-Msgr. Monje; Members- Fr. H. Diesta, Fr. Zamora,
Mr. J. Perez, Mr. G. Angeles, Mr. Don Delgado

Special Projects Committee :

A. Functions : to conceptualize and initiate projects to help alumni
(seminarians, ex – seminarians, priests) OLPS, parishes, Diocese, etc.
B. Composition : Chair-Mr. Marcial; Members-Msgr. Esperida, Mr. Paras,
Mr. Loterte

Committee on Ways and Means :

A. Functions:to source and generate funds and resources for the activities
of the group, manage finances of the group
B. omposition : Chair-Mr. J. Cubias; Members- Mr. Sementela, Fr. Datar, Mr. Go

The group then proceeded in discussing the case of Mr. Dex Marbella who is in dire need of financial assistance due to the end stage renal failure that he is suffering from. The group initiated a “pass-the-hat” activity, which collected an amount of P 2,600.00. Mr. Marcial was tasked to handover the amount to the concerned. Msgr. Esperida further suggested that an amount must be withdrawn from the peso savings account of OLPS Foundation at PNB to be given as additional assistance to Mr. Marbella. The group consented.

Mr. Perez presented the liquidation report on the P 10,000.00 amount of cash advance given to Batch ’87 by OLPS Foundation for the conduct of the 59th Foundation Anniversary. Msgr. Monje suggested that he should handover the report and the receipts to Dr. Clodualdo Leocadio.

The group then agreed to hold the next meeting on December 10, 2004 (Friday) at OLPS Minor Seminary at 5:30 PM. Mr. Perez was assigned to ask permission from the rector, Fr. Furo.

Having no other matters to be discussed, the meeting was adjourned at 8:15 PM.

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CERTIFIED TRUE AND CORRECT :

(SGD)
JOSEPH JOHN J. PEREZ
Acting Secretary

WITH CONCURRENCE :

(SGD)
ATTY. ALWYN TALDE
Presiding Officer


OUR LADY OF PEÑAFRANCIA SEMINARY ALUMNI FOUNDATION, INC.
OLPS, Bibincahan, East District, Sorsogon City

MINUTES OF THE OLPS ALUMNI FOUNDATION PRE – 60TH ANNIVERSARY GENERAL ASSEMBLY AND BUSINESS MEETING held on Black Saturday, March 26, 2005 at OLPS Auditorium

In Attendance : 12 batches (attendance sheet c/o Batch 92)

Agenda : 1. Committee Reports
A. Alumni Homecoming Committee
B. Special Projects Committee
C. Ways and Means Committee
2. Other Matters
A. Collection of fees
B. Fund raising activities
C. Institutionalization of Black Saturday Homecoming
D. Publication of official newsletter

Business Meeting Proper :

The meeting was called to order at 11 AM with Atty. Augusto “Tootsie” Cubias, Jr. presiding. Atty. Cubias made a brief introduction on the purpose of the gathering i.e. soft launching for the 60th OLPS Foundation Anniversary and to finalize proposed activities for the said purpose.

He then called Mr. Joseph Perez to present the proposed activities. Mr. Perez presented the following :

DAY 1 (October 15, 2005 – Saturday)

8 – 11 AM Registration & Billeting
11 – 12 Noon Welcoming Activity – “Reconnecting”
12 – 1:30 PM Lunch Break
1:30 – 3:30 PM General Assembly
Ø Opening Prayer
Ø Pambansang Awit
Ø Welcome Messages (Alumni President, OLPS Rector)
Ø Intermission Number
Ø Keynote Speeches (Proposed Topic : The Role of OLPS Alumni in the Present
Church and Society)
o Msgr. Carmelo Morelos
o Mayor Deogracias Ramos
Ø Closing Remarks – Msgr. Arturo Bastes
3:30 – 5:30 PM Games/Socialization
5:30 – 6:30 PM Showers
6:30 PM Angelus/Marian Prayer in Honor of Our Lady of Peñafrancia (Grotto)
7:30 PM – 11 PM Dinner/Fellowship Night : “REMINISCING” (Raffle Draw, Socials)

DAY 2 (October 16, 2005 – Sunday)

9 AM Concelebrated Mass
10 AM Parade/Motorcade/Street Dance
Ø Motorcade from OLPS to Seminary Grounds
Ø Parade from SNHS to Burabod-Salog-Capitol-Magsaysay-Rizal-Fatima with invited drum corps cum Street Dance with CBTG – Bukawel Performing Arts, OLPS seminarians
12 Noon Lunch
1:30 PM – 4 PM Business Meeting
Ø Opening Prayer
Ø Pambansang Awit
Ø Reading of Minutes of Previous General Assembly
Ø President’s Report
Ø Treasurer’s Report
Ø Election of BOT Officers
Ø Selection of Sponsor-Batches for next reunion
Ø Joint BOT & Sponsor-Batches Meeting – Planning for Next Reunion
Ø Meeting of Batches – planning of proposed projects for OLPS
4 PM – 6 PM Games/Socialization
6 – 7 PM Showers
7 – 10 PM Dinner/Closing Program : AWARDS NIGHT for Alumni & OLPS personnel

PROPOSED WORKING COMMITTEES

Registration & Billeting Committee – Jack Quiñones & Batch 86
Liturgy Committee – c/o OLPS priests
Food Committee – Class 1988
General Assembly Committee – OLPS Alumni Foundation
Committee on Programs (Fellowship Night & Awards Night) – Class 76
Sports Committee – Class 93, 94
Physical Arrangement & Accommodation Committee – Seminary Rector
Parade/Motorcade/Street Dance Committee – Batch 87 & 83
Committee on Promotions & Publicity – Gibbs Cadiz, Delon Porcalla, Mr. Salazar, Mark Paras, Totep Perez, Mr. Maullon
Secretariat/Steering Committee (Msgr. Pax, Fr. Henry, Fr. Alex, Totep, Gerald, Don)

Msgr. Monje sought the approval of the assembly on the proposed dates. Atty. Cubias made a motion on the approval of the proposed dates. The body unanimously approved.

Atty. Cubias raised concerns on billeting of ex – seminarians coming from far places. Msgr. Monje suggested that some dorms of the seminary and the Diocesan Pastoral Formation Center be utilized for the purpose.

On registration fee, Atty. Cubias made a proposal that a batch composed of 5 persons and up will pay P2,500 while a batch with 4 or less members will pay P250 each.

A suggestion was raised for San Miguel Beer to sponsor the fellowship night by providing entertainers/band, sound system, raffle prizes, beer plaza. Mr. Leo Ocampo was tasked to coordinate.

Atty. Cubias then called on Mr. Renato Marcial to present the plans of the Special Projects Committee. Summary of Mr. Marcial’s presentation hereunder stated :

A. Short Term Plans (Income Generating Projects)
1. Derby
2. Souvenir Items
3. Beer Plaza
4. Pa – Bingo
5. Pa – Disco / Ballroom
6. Pa – raffle
7. Commemorative / Vanity Plate
B. Long – Term Plans
1. Creation of Job Opportunities
2. ID System
3. Certificate of Membership
4. Publication / Journal
5. Financial Assistance
6. Scholarship Grants
7. Establishment of OLPS Alumni Office

After Mr. Marcial’s presentation, Fr. Rolin Galindes presented the Society Traders Philippines (STP) Inc. projects.

After the said reports, Atty. Cubias asked Mr Joey Cubias, the acting treasurer and chairman of the Ways and Means Committee to render a report on the financial condition of the organization. Mr. J. Cubias read the previous narrative report of the former treasurer, Dr. Clodualdo Leocadio, which he delivered during the 59th OLPS Anniversary General Assembly. Mr. J. Cubias emphasized that there was no breakdown of expenses presented to him by the former treasurer. He also informed the group that Dr. Leocadio only turnover to him bank passbooks and liquidation report on the 59th OLPS Anniversary General Assembly. No audited financial statements and the loan documents on the P350,000.00 generator set loan was presented or handed to him.

Atty. Cubias suggested that the Ways and Means Committee be authorized to collect payments on the generator set loan. He also made an appeal on the collection of one-peso per day annual fee from alumni. He also proposed to pursue the Beer Plaza Project presented by the Special Projects Committee inorder to generate funds, suggested that said project be held during the Pili Festival. Finding merits on the proposal, the following agreements were reached :

Title Of Project : OLPS Gulps
Venue : Pier, Sorsogon City
Tentative Date : June 24, 2005 (Friday)
Committee : Joey Cubias – Chairman
Tony Deligero – Vice Chairman
Gerald Angeles – External Affairs
Tato Marcial – External Affairs
Tickets : 2,000 pcs. (100 pcs. Complimentary)

It was suggested that tickets must be ready during the BOT meeting on April 15, 2005.

Mr. Mike Go proposed for the institutionalization of Homecoming every Black Saturday. Mr. Jack Quiñones proposed to make the Black Saturday a family affair, i.e. alumni can bring along their families to the gathering. A proposal was raised to include in the agenda during the 60th Anniversary General Assembly the proposed institutionalization of the Black Saturday Homecoming a family affair. The proposal was unanimously approved.

Atty. Cubias made a request to the alumni present in the meeting to invite other alumni to join in the 60th anniversary. He proposed that letter must be sent for this purpose stated therein the reminder about the one peso a day fee.

Msgr. Monje proposed the 300 alumni target attendance. He also proposed for the publication of a newsletter, included therein the minutes of the meetings. He also proposed for the production of the commemorative t-shirt aside from the Batch T-shirt that may be color-coded. He also proposed that all those interested may coordinate with Mr. Don Delgado.

Having other no matters to be discussed, the assembly was adjourned at 1:35 PM.
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CERTIFIED TRUE AND CORRECT :

(SGD)
JOSEPH JOHN J. PEREZ
Acting Secretary

WITH CONCURRENCE :

(SGD)
ATTY. ALWYN TALDE
Presiding Officer


OUR LADY OF PEÑAFRANCIA SEMINARY ALUMNI FOUNDATION, INC.
OLPS, Bibincahan, East District, Sorsogon City

MINUTES OF THE OLPS ALUMNI OFFICERS MEETING held on February 8, 2005 at the Our Lady of Fatima Parish Bible Center

Present : Mr. Renato Marcial Mr. Rodolfo Dealca, Jr.
Atty. Alwyn Talde Atty. Augusto Cubias Jr.
Mr. Joey Cubias Mr. Mike Go
Mr. Joseph Perez Mr. Marlon Loterte
Mr. Tomas Sementela Mr. Mark Paras

Absent Mr. Donald Delgado Msgr. Francisco Monje
Fr. Cecil Datar Atty. Haile Frivaldo
Fr. Henry Diesta Msgr. Choy Esperida
Fr. Alex Zamora

Agenda : 1. Committee Reports
2. Other Matters

Meeting Proper :

The meeting was called to order at 6:40 PM by the Presiding Officer, Atty. Alwyn Talde. Mr Renato Marcial led the opening prayer. With 10 officers in attendance, a quorum was determined. Atty. Talde asked the Secretary to read the minutes of the meeting held on November 12, 2004. The Secretary complied. Mr. Mike Go moved for the approval of the minutes, it was unanimously seconded. Atty. Talde then asked the Secretary to read the minutes of the informal meeting held on December 10, 2004. The secretary complied. Atty. Tootsie Cubias moved for the approval of the minutes per se but not on its substance. It was unanimously approved.

Atty. Talde then asked the committee chairpersons to render reports starting with the Committee on Special Projects headed by Mr. Marcial. Mr. Marcial disclosed that their committee already met to layout short term and long term plans. He focused his report on the short-term activities that aim to generate funds for the foundation. Among these are; conduct raffle, beer plaza, sale of souvenir items during the OLPS 60th Foundation Anniversary, ballroom dancing, movie premiere, pa-bingo, among others. He also inquired about the status of alumni fund. He also said that he would render a formal report via Powerpoint presentation on the next meeting since he just delivered an initial report.

Next to report was Mr. Joey Cubias, chair of the Ways and Means Committee. He said that up to the present, Dr. Leocadio, the former treasurer, has not yet turned-over the finances, bank books, financial reports, records and similar documents to him. He then proposed that a letter or a resolution must be drafted for this purpose. Mr. Go proposed that the Legal Committee should draft a resolution for this purpose. Atty. Cubias said that a letter may suffice but proposed to divide the house to determine if a letter or resolution should be crafted. Mr. Go said that based on the minutes of the informal meeting held on December 10, 2004, a resolution must be crafted, thus there is no need to divide the house. Atty. Cubias proposed that the Secretary and the Presiding Officer should sign the resolution. Mr. Cubias then verbalized the resolution stated as : A Resolution Requesting Dr. Clodualdo Leocadio, Jr. to Turnover All Finances and Financial Records to the present Chairperson of the Committee on Ways and Means. Mr. Go seconded the resolution. Atty. Cubias proposed that the members of the of the Ways and Means Committee to deliver the resolution to the addressee. Mr. Joey Cubias promised to deliver the Committee Report next meeting due to the inability of his committee to meet.

The Homecoming Committee was next to deliver report. With the absence of its Chairman Msgr. Monje, Mr. Perez delivered the report on his behalf. Mr. Perez said that the Committee failed to meet also but delivered the proposed two-days alumni homecoming program of activities for the OLPS 60th Foundation anniversary as crafted by him and Msgr Monje to wit ;

DAY 1 (October 15, 2005 – Saturday)

9 – 11 AM Registration & Billeting
11 – 12 Noon Mass
12 – 1 PM Lunch
1 – 4 PM General Assembly & Election of Officers
w/ Msgr. Carmelo Morelos as Keynote Speaker
4 – 6 PM Games
6 – 7 PM Showers
7 – 11 PM Fellowship Night : Reminiscing (Raffle Draw, Socials)

DAY 2 (October 16, 2005 – Sunday)

9 AM Mass
10 AM Parade/Motorcade/ Street Dance
12 Noon Lunch
1 – 4 PM Meeting of New Officers – Planning for Next Reunion
Meeting of Batches – planning of proposed projects for OLPS
4 – 6 PM Games
6 – 7 PM Showers
7 – 10 PM Dinner/Closing Program : Awards Night for Alumni & OLPS personnel

Mr. Perez also revealed that Msgr. Monje is proposing that during the general assembly, the keynote speaker will discuss about the role of OLPS Alumni in the present Church and Society. Mr. Go observed that some priests (ordained alumni) are indifferent to alumni activities and are not taking active roles compared with the non-ordained alumni. Mr. Marcial supported Mr. Go’s observation by saying that the ordained alumni must give priority and attend to OLPS Alumni activities just like the extra efforts being exerted by the non – ordained. Mr. Perez proposed that sale of souvenir items for the 60th OLPS Foundation Anniversary be taken cared of by the Special Projects Committee. Mr. Loterte proposed that The Homecoming Committee should create sub – committees to handle specified tasks based on the proposed activities. Mr. Joey Cubias suggested that the Homecoming Committee should make recommendations for the approval of the body when they deliver their formal report on the next meeting.

Atty. Talde asked the Legal Committee to deliver again their formal & written report for the benefit of those who were previously absent. Atty. Cubias proceeded by giving attention to the highlights of the report. Then he stated the proposed amendments on the By-Laws but not on the Articles of Incorporation for the simple reason that it would require SEC approval.

First item presented for discussion was the proposal to change the minimum requirement of one – day stay to one – year stay in the seminary for any alumnus to be considered as such. The wisdom for the proposal is that ; the Alumni is repository of memories, nobody can have repository of memories in just one day, the bonding, commonality of alumni is due to experience and attachment to one another and institution that cannot be achieved in just one – day stay. Mr. Mark Paras supported the proposal by saying that one – day stay is an impractical requirement. Mr. Tom Sementela revealed that the reason for the inclusion of the so – called “one – day stay” alumni was to generate more members. Atty. Cubias replied that the objective is not quantity but quality in membership. The group then proceeded in dividing the house to decide on the issue. Eight votes were garnered favoring the proposal of one – year stay to wit ; Dealca, Talde, Go, Cubias T., Cubias, J., Marcial, Paras and Perez. Mr. Sementela and Loterte abstained. Thus, the proposal for one – year stay as a minimum requirement was approved and adopted.

Next item for discussion was the inclusion or exclusion in the alumni roster of the minor seminarians presently studying in the OLPS and those high school students who already spent at least year with OLPS but are now studying in other schools. Mr. Joey Cubias proposed that completion of secondary education must be required for an alumnus to be recognized as such. The house was again divided. Favoring the proposal were the following : Cubias J., Cubias T., Dealca, Talde, Go, Paras and Sementela, for a total of 7 votes. Mr. Perez, Marcial and Loterte abstained. Thus, completion of secondary education will be a requirement to become an alumnus of the OLPS.

Next item discussed was the exclusion from membership of college seminarians who did not take up their secondary education at the OLPS. The group unanimously approved the proposal.

Next item opened for discussion was the inclusion of honorary members in the roster of the organization. Mr. J. Cubias proposed that priest – professors must be accorded automatic honorary membership for being part of the formation and memories of seminary life. Other priests who are interested to become honorary members must apply and be endorsed by at least 3 alumni. Mr. Marcial further suggested that the honorary alumnus be adopted by the class or batch who endorsed and sponsored him.

Atty. Cubias clarified that membership in a foundation must come from volunteerism to join stemming from the fact that OLPS Alumni Association is transformed into a Foundation. Atty. Cubias emphasized that alumni must be given premium by securing own ranks through imposition of process to gain membership for honorary members such as incardinated priests. Mr. J. Cubias proposed for an adoption of a process. Atty. Cubias proposed for the creation of the Membership Committee. This committee will endorse all applicants to the Board of Trustees, pay the required fee, afterwhich, he will be sworn in.

Atty. Talde suggested in his capacity as member not as presiding officer for the non – adoption of honorary membership category in the roster of the organization. Mr. Marcial reacted by saying that this would be unfair for the priest professors due to their essential part in the seminary formation. He moved for the adoption of the proposal of the Legal Committee to institute honorary membership. Mr. Go proposed that the Membership Committee resolve the issue. Mr. Paras asked for the adoption of honorary membership but limited only to priest – professors. Mr. Marcial proposed that lay – professors should also be recognized as honorary – members but excluding lay staff.

Mr. Perez asked the body to defer decision on the issue since volunteerism must be considered. Atty. Talde asked for the deferment of said issue pending the attendance of priest – members of the Board of Trustees to the meeting to enable them to air their side on the issue. Atty. Cubias also requested that proposals must be put in writing for the Legal Committee to study and review.

Atty. Talde then proceeded to other matters in the agenda. Atty. Cubias suggested that proposed revision in the By-Laws must be put in writing. Mr. Dealca proposed that the Legal Committee headed by Atty. Cubias should initiate the proposed amendments to expedite the process.

Atty. Cubias reminded the group that during the informal meeting on December 10, 2004, it was suggested that the Ways and Means Committee should undertake the issuance of demand letter to the Diocese for the P350,000.00 loan for the purchase of DZGN FM’s generator set. Mr. J. Cubias accepted the suggestion but also requested the assistance of the Legal Committee.

Atty. Talde enjoined the committee chairpersons to prepare written reports and furnish copies to each BOT.

Mr. Go revealed to the group that there was a suggestion to launch an activity on Black Saturday to drumbeat OLPS 60th Foundation anniversary and encourage attendance. Atty. Cubias nominated Mr. Go to head the committee that will prepare said activity. Atty. Talde gave Mr. Go the blanket authority to select his members of the committee, formulate and execute plans for the purpose. The body unanimously concurred. Atty. Talde declared that Mr. Go’s report would be given priority on the next meeting.

Mr. Marcial proposed to forego delivery of Notice of Meeting and instead use txt messaging for the same purpose. The group agreed. Atty. Cubias proposed that a penalty system be adopted for habitual absences. Mr. J. Cubias proposed a P50 penalty per absence in a meeting effective next meeting. The Secretary is tasked to inform the BOT on this. Mr. Paras seconded the proposal.

Mr. Perez inquired on how to reimburse expenses for meeting preparations such as photocopying expenses, etc. including the P 2,400.00 additional amount for Mr. Dex Marbella’s dialysis shouldered by Mr. Marcial. Atty. Talde asked him to prepare Reimbursement Report.

The group agreed that the next meeting will be on March 1, 2005, 6 PM at Fatima Parish. Having no other matters to be discussed the meeting was adjourned at 8:30 PM.

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CERTIFIED TRUE AND CORRECT :

(SGD)
JOSEPH JOHN J. PEREZ
Acting Secretary

WITH CONCURRENCE :

(SGD)
ATTY. ALWYN TALDE
Presiding Officer

OUR LADY OF PEÑAFRANCIA SEMINARY ALUMNI FOUNDATION, INC.
OLPS, Bibincahan, East District, Sorsogon City

MINUTES OF THE OLPS ALUMNI OFFICERS INFORMAL MEETING held on December 10, 2004 at the Our Lady of Peñafrancia Seminary


Present : Mr. Renato Marcial Mr. Marlon Loterte
Atty. Alwyn Talde Atty. Augusto Cubias Jr.
Msgr. Melchor Esperida Mr. Joseph Perez
Fr. Henry Diesta

Absent : Mr. Michael Go Mr. Mark Paras
Mr. Donald Delgado Fr. Alex Zamora
Fr. Cecil Datar Atty. Haile Frivaldo
Msgr. Francisco Monje Mr. Tomas Sementela
Mr. Joey Cubias Mr. Rodolfo Dealca


Agenda : 1. Minutes of the previous meeting
2. Committee reports

Meeting Proper :

With the absence of a quorum, Atty. Alwyn Talde proposed to the officers present to have an informal meeting. The group agreed. Atty. Talde requested Atty. Tootsie Cubias to render the Legal Committee Report. The highlights of the report are as follows :

A. Motions Raised during General Assembly on 59th OLPS Foundation Anniversary
1. Dissolve OLPS Alumni Foundation
2. Adopt the OLPS Alumni Foundation
3. Issue demand letter to the Diocese of Sorsogon for the generator set loan

Recommendations :
1. The OLPS Alumni Foundation should be adopted rather than dissolved.
2. The loan documents regarding the generator set must be furnished to the body as prerequisite for the issuance of the demand letter to the Diocese.

Suggestions :
1. Issue resolution urging Atty. Jess Fumera or Dr. Jun Leocadio to turnover loan documents, trial balance, financial records, bankbooks, financial reports, funds, etc. to the present set of officers.
2. Committee on Ways & Means to handle financial-related concerns and issues.

B. Recommendations On Membership to the OLPS Alumni Foundation :
1. One-year stay not one-day stay in the OLPS as minimum requirement for membership.
2. Priest-professors and ex-seminarians from other seminaries who are interested to join must file application and must undergo screening and approval of the assembly prior to admission in the OLPS Alumni Foundation.

C. Other Suggestions :
1. Amendments must be done only on the OLPS Alumni Foundation By – Laws not on Articles of Incorporation.
2. Any suggested amendments must be done in writing and submitted to the Legal Committee fro consideration.
3. Appropriate funds for Secretariat for reproduction (photocopy) of past minutes and documents, food expenses, purchase of tape recorder and blank tapes for documentation purposes.
4. Formal notice prior to meeting a must with advance copy of minutes of the previous meeting.
5. Prepare pro-forma notice of meeting with blanks to be filled up with the date, time and place of next meeting to be accomplished prior to the adjournment of every meeting.
6. Formulation of an organizational structure
7. Revival of Thursday Club
8. Plan for at least 2-days alumni homecoming for the 60th OLPS Anniversary.

The group agreed to have the next meeting on January 20, 2005, 5:30 PM at OLPS.

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -CERTIFIED TRUE AND CORRECT :

(SGD)
JOSEPH JOHN J. PEREZ
Acting Secretary

WITH CONCURRENCE :

(SGD)
Atty. ALWYN TALDE
Convenor/Presiding Officer

OUR LADY OF PEÑAFRANCIA SEMINARY ALUMNI FOUNDATION, INC.
OLPS, Bibincahan, East District, Sorsogon City


MINUTES OF THE OLPS ALUMNI FOUNDATION BOT INFORMAL MEETING
held on April 15, 2005 at The Our Lady of Fatima Parish Convent


In Attendance :

1. Joseph John J. Perez 6. Alwyn Talde
2. Rev. Melchor Esperida 7. Tomas Sementela
3. Augusto Cubias, Jr. 8. Gerald Angeles (guest alumnus)
4. Tony Deligero (guest alumnus) 9. Renato Marcial
5. Mike Go 10. Joseph Mark Paras

Meeting Proper :

With the absence of a quorum the informal meeting started at 7Pm with Atty. Alwyn Talde presiding.

Msgr. Esperida suggested that the acting treasurer, Mr. Joey Cubias should furnish the BOT copies of the documents turned over by the former treasurer, Dr. Clodualdo Leocadio. A motion was raised to adopt said suggestion by next meeting.

Atty. Tootsie Cubias suggested that the project on Beer Plaza must be given priority in the meeting.

Mr. Mike Go rendered a report to update the group. The highlights are as follows :

1. Date is confirmed (June 24, 2005) included in the PILI Festival Activities and promotions.
2. With regards to permits, the activity is already reserved/block – off.
3. Electrical requirements for Mr. Joey Cubias’ action
4. Portalet must be constructed on site.

Mr. Tony Deligero also raised the following matters :

1. On security : food & drinks for tanods; 3 policemen to back – up tanods; letter for Police Chief Saadra Gani & Bgy. Capt. Cesar Manuel for the said purpose.
2. Band food and accommodation at SSC Hostel
3. Food for band consist of : 1 breakfast, 1 lunch, 1 dinner, 1 snack
4. Letter for Hostel on accommodation & Mayor’s Office for permit issuances
5. Poster & streamer c/o Leo Ocampo
6. Plugging script & negotiation with radio stations c/o Totep

A suggestion was also raised to write a letter to parish priests, priests alumni and alumni in Manila to help in ticket distribution.

Other Suggestions/Agreements reached :

1. Every BOT to distribute 10 tickets, considered sold.
2. Alumni priests to distribute 10 tickets, considered sold.
3. OLPS High School PTA – 200 tickets
4. OLPS College – 50 tickets
5. Alumni – 150 tickets (estimate)
6. Sor. Bankers’ Association c/o Tom Sementela – 50 tickets
7. Bowling Association of Sorsogon c/o Atty. Talde
8. Bureau of Fire Protection c/o Tato Marcial – 20 tickets
9. SORECO II c/o Joey Cubias – 50 tickets
10. Dept. of Land Reform c/o Totep – 20 tickets
11. Aemilianum College of Law c/o Atty. Talde – 20 tickets
12. Manila – base alumni – 100 tickets
13. NFA – 20 tickets
14. SCCI c/o Tato – 10 tickets
15. Mayor Ding Ramos – 50 tickets
16. Memorandum Requiring Every Alumnus to sell 3 tickets, considered sold.

Mr. Totep Perez presented proposal of the members of Publication Committee (Gibbs Cadiz, Sim Gamba, Totep Perez) on the proposed commemorative publication. The group suggested that said proposal be reproduced and be discussed on the next meeting.

Having no other matters to be discussed, the group adjourned at 8:30 PM.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -CERTIFIED TRUE AND CORRECT :

(SGD)
JOSEPH JOHN J. PEREZ
Acting Secretary

WITH CONCURRENCE :

(SGD)
ATTY. ALWYN TALDE
Presiding Officer