OLPS Alumni

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Minutes of the OLPS Alumni Meeting
OLPS, Sorsogon City
8:30PM, August 16, 2008

In Attendance :

Atty. Tootsie Cubias Joey Cubias
Fr. Egay Cleofe Fr. Totep Erestain
Totep Perez Bernie Donor
Lloyd Lopez Ceazar Escobedo
Robert Maullon Salvatorre Sanchez
Tom Sementela

Meeting Proper

The meeting started at 8:30PM with Atty Cubias presiding. The following concerns were discussed :

1. Rice Subsidy

A. Ceremonial turnover of initial 3 sacks of rice donation was done by the Alumni with the presence of minor seminarians and formators. Donors were Robert Maullon, Ceazar Escobedo and Bernie Donor (n.b. Joey Cubias to donate 1 sack on September 2008)

B. Other Pledges for Rice Subsidy Project are the following :

1. Buddy Villaroya - 3 sacks,
2. Atty. Tootsie Cubias - 2 sacks
3. Salvatorre Sanchez – 2 sacks
4. Tom Sementela – 1 sack
5. Romulo Lustre – 1 sack

C. For future pledges, the following guidelines are set :

1. Contact Totep or through email address totepperez@yahoo.com, Totep to determine schedule & deadline for pledges
2. Cash donations (per sack costs P912.50 as of this writing) must be given to Tom Sementela at PNB – Sorsogon or deposit directly to PNB Accounts : 478-811387-6 (Peso) or 478-700725-8 (USD). Donations in kind are also accepted.
3. Totep to produce pro forma letter with reply slip to be distributed to all alumni, together with invitation for homecoming with attached schedule.

2. Tarpaulin Banner (standard size per batch), T-shirt

Totep Perez to contact Dondee Delgado for T – shirt (200 pcs., with collar, color yellow or cream with embroidered OLPS logo colored black) & tarpaulin design, size & cost. Presentation of design due next meeting.

3. Information Dissemination

With the absence of OLPS Alumni PRO Renato Marcial, the item was declared unfinished business. However it was agreed that the invitation letter may serve for purposes of information dissemination and coordination with Parish Priests for announcements during mass is also suggested.

4. Alumni Directory

Again, with the absence of OLPS Alumni PRO Renato Marcial, the item was declared unfinished business. Totep Perez to notify him on the unfinished businesses.

5. Confirmation of Attendance to Homecoming

All attendees in the meeting are appointed point persons for their batch. Invitation letters will be coursed through to batch coordinators.

6. Homecoming Activities

1. The group confirmed the proposed program of activities with no amendments as of yet. The alumni request the confirmation of batch 83 for their commitment to sponsor the Alumni Homecoming and shoulder the expenses. Totep is tasked to contact Batch 83.
2. Atty. Cubias suggested to explore possibility on having basketball match with St. Gregory Seminary Alumni. Atty. Cubias to coordinate including the preparation of plaque or trophy. Ceazar Escobedo and Tony Detera to form the team and act as coaches.

7. Other Matters

1. SEC Registration – pending the submission of the FS, Tom Sementela, Joey Cubias & Atty. Cubias as point persons.
2. Alumni Affairs Office – pending the draft of official letter to OLPS Rector c/o Totep, Msgr. Monje as signatory.

Next meeting will be on August 30, 2008, Saturday 7PM Fatima Parish. Having no other matters to be discussed, the meeting was adjourned at 9:30 PM.
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CERTIFIED TRUE AND CORRECT :

JOSEPH JOHN J. PEREZ
Interim Secretary

WITH CONCURRENCE :

ATTY. AUGUSTO Y. CUBIAS, JR.
Presiding Officer

copy pasted this from the b87 blog...





Minutes of the OLPS Alumni Meeting
Fatima Parish, Sorsogon City
8:30PM, August 1, 2008

In Attendance :

Msgr. Pax Monje Joey Cubias
Tato Marcial Tony Deligero
Totep Perez Bernie Donor
Leo Ocampo Ceazar Escobedo
Robert Maullon

Meeting Proper

The meeting started at 8:30PM with Msgr. Monje presiding. The following concerns were discussed :

1. Tarpaulin Banner (standard size per batch), T-shirt

Alumni Foundation will finance production/printing of tarpaulin banners & t- shirts, the batches will pay during homecoming. Batch 87 as parade committee/secretariat is tasked to determine number of pieces to produce and cost.

A good quality t - shirt with collar (color – cream or light yellow) and embroidered with OLPS logo (color – black) will be produced as official alumni t-shirt. (Note : An unresolved discussion came up that for income generating purposes, these t-shirts may be considered for sale to non - alumni as souvenir item but at a higher prize.)

2. Information Dissemination

It was suggested that the Information, Documentation, Publication Committee must meet A.S.A.P. to strategize. Mr. Robert Maullon was tasked to coordinate. Mr. Renato Marcial was appointed as Alumni PRO.

3. Alumni Directory

Mr. Marcial already coordinated with Sr. Myrna Dioquino who informed him that the Alumni list is complete and ready for pick up anytime.

4. Confirmation of Attendance to Homecoming

Appoint point person/coordinator per batch is wiling to volunteer. Communication exchange will be done through blogspot postings and text messaging.

5. Homecoming Activities with Projected Expense

DATE/TIME/ACTIVITY ITEMS
Oct. 17, 2008 (Friday)
1PM – Registration (c/o Batch 87) t-shirt
3PM – Games (c/o OLPS) referee , snacks
6PM – Fellowship : c/o Batch 83 food, raffle/prizes, band/entertainers, lights & sound system
October 18, 2008 –Saturday
7AM – Breakfast (c/o OLPS) food
9AM – Parade (c/o Batch 87, OLPS) drum & bugle corps, marching band, marshals, snacks, tarpaulin
11AM – Mass & General Assembly Stipend, offerings
12 Noon – Batch Reunions

Projected Expenses : (to be sponsored by Batch 83)

ACTIVITY/ITEM COST
1. Breakfast/Snack, Games/referees P 30,000.00
2. Parade, snacks, tarpaulins 10,000.00
3. Mass (stipends, offerings) 5,000.00
TOTAL P 45,000.00

6. Proposed Registration Fee for Alumni Homecoming

A minimum fee registration fee of P50.00 will be required per alumnus during Homecoming on October 17, 2008.

7. Rice Subsidy Project

The following are the pioneering donors for the three (3) sacks per month Rice Subsidy for OLPS:
1. August – c/o Joey Cubias, Robert Maullon, Ceazar Escobedo
2. September – c/o Totep Perez, Tony Deligero, Bernie Donor
3. October – Msgr. Pax Monje, Tato Marcial, Leo Ocampo

Next meeting will be on August 16, 2008, Saturday 6PM at OLPS which will be highlighted by the formal turn-over of initial 3 sacks of rice subsidy. Having no other matters to be discussed, the meeting was adjourned at 10:30 PM.


CERTIFIED TRUE AND CORRECT :

JOSEPH JOHN J. PEREZ
Interim Secretary

WITH CONCURRENCE :

Msgr. FRANCISCO P. MONJE
Presiding Officer